For immediate danger or urgent medical needs, call 911 and alert onsite staff. Give the facility name, exact address, suite and entrance. Staff must assign a responder, caller, AED retriever, EMS guide and supervisor for the remaining children. Duties may be coordinated but the other children must remain supervised.

If a person collapses, is unresponsive and is not breathing normally or is only gasping, activate 911, begin CPR according to current training and dispatcher instructions, and apply an AED as soon as available. Follow AED prompts and continue care until EMS takes over or the dispatcher directs otherwise. Do not wait for a guardian or paperwork.

Before the season, NCYPA must provide enrolled families electronically with the site cardiac emergency plan or its accessible link, the AED location and designated response contacts. The plan must identify emergency roles, facility access, evacuation and reunification arrangements. Coaches and staff review it annually and rehearse it at each site and after material changes.

NCYPA requires accessible AED coverage at program launch as an organizational safety standard. Staff must confirm access and readiness before each session and coordinate maintenance with the device owner. If required AED access or emergency access is unavailable, relocate safely or cancel.

Suspected concussion/head injury, fainting or a suspected cardiac condition requires immediate removal for the rest of the day. Notify the guardian of the time, symptoms observed and treatment provided. Obtain evaluation and written clearance from a licensed healthcare provider appropriately trained in the condition before returning to athletic activity.

A diagnosed concussion/head injury also requires a provider-supervised graduated return-to-play protocol lasting at least seven days. A suspected cardiac condition requires continued follow-up until cleared. Coaches do not diagnose or issue medical clearance.

Staff must document the event, emergency actions, guardian notification and any clearance restrictions securely. Relevant medical plans and clearance records are available only to authorized people who need them. A serious incident also triggers review of the safety plan and any insurer notification required by the policy.